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ALPHABETICAL INDEX OF FIELD NAMES AND ABBREVIATIONS | |||||
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Move to --- | A - D | E - M | N - S | T - Z | |
| Field Name or Abbreviation | Description | ||||
| Appr Req | The date on which the Secretary of State sent a request for approval of an application for dissolution of a corporation to the Department of Tax and Revenue and the Employment Security and Worker's Compensation Divisions of the Bureau of Employment Programs. Clearances are required by all three agencies before a corporation may voluntarily dissolve or withdraw. | ||||
| Art of Diss | The date on which a corporation filed the articles of dissolution or withdrawal. This data is not completed only for corporations dissolved or withdrawn prior to mid March, 2000. | ||||
| Auth Shrs | For corporations only, the current total number of authorized shares, a number which may be changed by amendment | ||||
| AW/Term | For limited liability companies only, the code indicating whether the company is an At-Will (perpetual) company or a Term company with a lifetime of a specific number of years. | ||||
| Bus Purp | The code for the business purpose of the company. Applicants are not required to provide this reason to the Secretary of State, so most records will be blank. | ||||
| Cap Stck | For corporations only, the total amount of authorized capital stock, representing the product of the par value X the total number of authorized shares. For purposes of determining the corporate license tax, if the par value is set at 0, the value of the total authorized capital stock is calculated at $25 X the number of authorized shares. | ||||
| Ch County | Charter County – the code for the WV County in which the company will file its charter and have its primary business or main office in the state. This data was not entered prior to data conversion in 2000, so do not expect to find this for most records (see County # Index). | ||||
| Ch State | Charter State – the state or country in which the company was originally organized. | ||||
| Ch Type | Charter Type - either domestic (D) for a company organized in WV, or foreign (F) for a company organized in another state or country. | ||||
| Class | For-profit (P) or Nonprofit (N), | ||||
| Comments | This field contains information which could not be entered into any available field in the mainfram data system, or notations which might be needed to understand the status of the company. Following conversion, some of this information is redundant as the information will have been inserted into new fields in the new database. It is available only to authorized agency users. | ||||
| Ctrl Num | The number assigned by the Secretary of State upon completion of initial company organization or authorization and used to notify Tax & Revenue that the next step of issuing a business franchise certificate is in order | ||||
| DBA | Meaning "doing business as," the registered trade name of the company, under which it authorized to do business in West Virginia. It is unlawful for a corporation, limited liability company, limited partnership, limited liability partnership, voluntary association or business trust to do business under a name which is not registered as a trade name. | ||||
| Desig Office | For limited liability companies only, the required physical address in West Virginia of an office designated by the company as the in-state contact location for the company. | ||||
| Director | A person elected to the board of directors of a corporation. | ||||
| Eff Date | Effective Date – the official beginning date on which the company was first authorized to do business in West Virginia. The original effective date follows the company through name changes. | ||||
| ES Appr | The date on which the Employment Security Division approved the dissolution of a corporation. | ||||
| Ex Acres | The number of acres in excess of 10,000 acres owned by a corporation in West Virginia which are subject to a special initial fee upon registration. | ||||
| FDB | Meaning "foreign doing business as" name, the trade name of the company under which it is authorized to do business in West Virginia when it cannot register under the name of the company used in its home state because the name is not available in West Virginia, or does not meet the requirements of WV law. | ||||
| Filing Date | Filed Date – used for limited liability companies only, because those companies are allowed to file and set a future date for the first day of business in the state. | ||||
| General Partner | In a limited partnership or limited liability partnership, a person or company which is authorized to sign legal documents pertaining to the company. | ||||
| Home State Mailing Address | For insurance companies, the mailing address in the company's home state. | ||||
| Incorporator | A person who signed the original articles of incorporation starting a corporation, but who may or may not have any interest in the ongoing operations of the company. | ||||
| Limited Partner | In a limited partnership, a person or company which is a limited partner in the partnership. | ||||
| Loc Office | The local or West Virginia office address of a company which has a principal office out of state. | ||||
| Manager | In a manager-managed limited liability company, the person(s) appointed as manager and authorized to sign filings on behalf of the company. Until records have been updated following conversion, names of members of member-managed companies may appear in these fields. | ||||
| Member | In a member-managed limited liability company, the member(s) authorized to sign filings on behalf of the company. Also, a member of a voluntary association. | ||||
| Merged | The name of a company merging into another company. | ||||
| Merged State/Province | The state of origin of a company merging into another company. | ||||
| Mgmt | For limited liability companies only, the designation of whether the company is member-managed or manager-managed. | ||||
| Name | The name of the company, trade name, reserved or registered name, or trademark words. | ||||
| Notice of Process Address | The name and address of the person or company which is authorized to receive service of legal process on behalf of the company, and to whom service is mailed by certified mail when a company is sued and served by the Secretary of State. | ||||
| Old Name | The name of a company prior to a name change | ||||
| Org Type | The code for the organization or name type, such as a corporation, limited liability company, reservation, etc. (see Code Index). | ||||
| Organizer | A person who signed the original articles of organization starting a limited liability company, but who may or may not have any interest in the ongoing operations of the company. | ||||
| Partner | In a general partnership the name of a partner. | ||||
| President | The president of a corporation or voluntary association, elected by directors, shareholders or member, as provided by the company charter or bylaws. | ||||
| Prin Office | The address of the principal or "home" office of the company. | ||||
| Registrant | The name of the person(s) filing a credit service organization statement. | ||||
| Sec Type | The code for the organization's secondary type, if any. For example, a corporation also registered as a credit service organization would be Org Type "C" and Sec Type "CSO." | ||||
| Secretary | The secretary of a corporation or voluntary association, elected by directors, shareholders or member, as provided by the company charter or bylaws. The president and secretary of a corporation may not be the same person, and both positions are required by law. | ||||
| Survived | The name of a company into which another company has merged. | ||||
| Survived State/Province | The state of origin of a company into which another company has merged. | ||||
| St of Intent | The date on which a corporation filed a statement of intent to dissolve or withdraw. The statement, applicable only to corporations, may be filed before the adoption by the board of the directors of the articles of dissolution or withdrawal. | ||||
| Tax Appr | The date on which the Department of Tax and Revenue approved the dissolution of a corporation. | ||||
| Tax ID | The FEIN or WV tax number of the company. This number is only available on this database to West Virginia agencies for governmental purposes and is to be treated as confidential information by all employees accessing this data. | ||||
| Term Date | The date the company is officially dissolved, terminated, cancelled or withdrawn and after which may no longer do business in WV, except in some cases to wind up affairs. Only limited liability companies may set a future date, calculated on its is formation date plus the number of years in its term. | ||||
| Term Reas | The code for the reason a company is no longer authorized to do business under that name (see Code Index) | ||||
| Term Yrs | For limited liability companies only, the number of years specified for the life of a term company. | ||||
| Treasurer | The treasurer of a corporation or voluntary association, elected by directors, shareholders or member, as provided by the company charter or bylaws. | ||||
| Trustee | In a business trustee, the trustee(s) of the company. | ||||
| Vice-President | The vice-president of a corporation or voluntary association, elected by directors, shareholders or member, as provided by the company charter or bylaws. Additional vice-presidents not listed in this field may be named in annual reports. | ||||
| WC Appr | The date on which the Workers Compensation Division approved the dissolution of a corporation. | ||||